CANFORGEN 181/18 CJOC HQ 039/18 151613Z OCT 18
SPECIAL CHRISTMAS/NEW YEARS LEAVE TRAVEL PROGRAM 18/19
UNCLASSIFIED
REFS: A. CDS TASKING ORDER FOR SPECIAL CHRISTMAS/NEW YEARS LEAVE TRAVEL PROGRAM 26 SEP 2016
B. DAOD 2016-0 APPROVAL TO TRAVEL ON CANADIAN FORCES AIRCRAFT
C. CANFORGEN 055/04 CAS 022 071509Z APR 04
D. A-DH-265-000/AG-001 CANADIAN FORCES DRESS INSTRUCTIONS
E. B-GA-007-001/AF-001 MANUAL OF AIR MOVEMENTS VOLUME 1
F. RCAF FLIGHT OPERATIONS MANUAL (FOM) (HTTP://RCAF.MIL.CA/EN/1-CAD/FOM.PAGE)
G. CANFORGEN 158/18 CMP 078/18 251819Z SEP 18
H. CANFORGEN 151/18 CMP 076/18 281507Z AUG 18
1. THE PURPOSE OF THE PROGRAM IS TO PROVIDE CAF PERSONNEL AND THEIR IMMEDIATE FAMILY THE OPPORTUNITY TO BE REUNITED WITH THEIR FAMILIES DURING THE HOLIDAY PERIOD. THE FLIGHT PROGRAM COMMENCES 14 DEC 18 WITH THE RETURN PORTION OF THE PROGRAM TO BE COMPLETED NLT 08 JAN 19. TRAVEL UNDER THIS PROGRAM IS NOT A FINANCIAL ENTITLEMENT AND IS CONSIDERED NON-DUTY TRAVEL AS PER REFERENCE B. PERSONNEL SHOULD NOTE IN THE EVENT FLIGHTS ARE CANCELLED OR REROUTED THE MEMBER WILL BE FINANCIALLY RESPONSIBLE FOR ANY TRAVEL AND/OR HOTEL COSTS INCURRED.
2. APPLICATION FOR SEATS UNDER SUBJECT PROGRAM WILL BE BY CATEGORIES (CAT) OF TRAVEL, WHICH IN TURN DETERMINE BOOKING PRECEDENCE. MARRIED AND SINGLE MILITARY PERSONNEL TRAVELLING TO REUNITE WITH FAMILY WILL BE CONSIDERED EQUALLY, WITH PRIORITY GOING TO THE EARLIEST DATE AND TIME AN APPLICATION IS RECEIVED AT THE NATIONAL PASSENGER SERVICE CENTRE (NPSC).
3. CATEGORIES OF TRAVEL ARE:
3.A. CAT 01.
3.A.1. ACTIVE SERVICE REGULAR/RESERVE FORCE MILITARY PERSONNEL THAT ARE MARRIED OR IN A COMMON-LAW PARTNERSHIP AND MILITARY PERSONNEL OF USA, NATO AND COMMONWEALTH FORCES THAT ARE MARRIED OR IN A COMMON-LAW PARTNERSHIP ON EXCHANGE WITH THE CAF SEPARATED FROM THEIR SPOUSE OR DEPENDANTS DUE TO SERVICE REASONS AND NOT ENTITLED TO DUTY TRAVEL. THESE DEPENDANTS ARE TO BE ANNOTATED ON A COMPLETED DND 2587 (NOK IDENTIFICATION FORM) HELD IN THE MEMBERS UNIT OR.
3.A.2. SINGLE REGULAR/RESERVE FORCE MILITARY PERSONNEL, ON ACTIVE SERVICE AND MILITARY PERSONNEL OF USA, NATO AND COMMONWEALTH FORCES ON EXCHANGE WITH THE CAF TRAVELLING TO VISIT THEIR NEXT OF KIN (NOK) AS RECORDED ON FORM DND 2587.
3.B. CAT 02.
3.B.1. ALL OTHER CAF MILITARY PERSONNEL AND ELIGIBLE DEPENDANTS WHO ARE ENTITLED TO LEAVE TRAVEL ON NON-DUTY OR SPACE AVAILABLE BASIS IAW REF B AND DO NOT ALREADY HOLD A CONFIRMED CAT 01 SEAT.
4. GENERAL APPLICATION INFORMATION CAT 01 AND 02.
4.A. ALL APPLICATIONS MUST BE SUBMITTED USING THE CHRISTMAS/NEW YEARS LEAVE TRAVEL APPLICATION AVAILABLE ONLINE FROM THE NPSC DEFENCE INFORMATION NETWORK (DIN) ADDRESS HTTP://W08-TTN-VMWEB01.FORCES.MIL.CA/CMS/EN/MAIN/8WINGUNITSAND SQUADRONS/UNITSELECTION/2AIRMOVEMENTSSQUADRON/CHRISTMASFLIGHTS.ASPX. THIS FORM SUPERSEDES ALL OTHERS AND IS THE ONLY FORM THAT WILL BE ACCEPTED BY NPSC.
4.B. RESERVATION ASSISTANCE IS AVAILABLE FROM NPSC BY PHONE AT 1-800 -823-3857 BETWEEN 0730 - 1200 AND 1300 - 1600 (EST) MON-FRI, EXCLUDING HOLIDAYS OR DURING SILENT HOURS BY CONTACTING TRAVEL SERVICES AT 1-800-487-1186 OR 1-613-392-2811 EXT 3747.
4.C. AS PER REFERENCE B, ACTIVE MEMBERS OF THE ROYAL CANADIAN MOUNTED POLICE ARE NOT ELIGIBLE FOR THIS PROGRAM, HOWEVER IT DOES NOT PRECLUDE THEM FROM APPLYING FOR LEAVE TRAVEL ON A SPACE AVAILABLE BASIS COMMENCING ON 03 DEC 18 AS DETAILED IN PARA 8 BELOW.
5. DETAILED APPLICATION PROCEDURES FOR CAT 01.
5.A. CAT 01 PERSONNEL MAY APPLY FOR TRAVEL UNDER THIS CATEGORY BY SUBMITTING A CHRISTMAS/NEW YEARS LEAVE TRAVEL APPLICATION THROUGH THEIR BASE/WING/UNIT ORDERLY ROOM FOR CERTIFICATION OF THE APPLICANTS CATEGORY. MEMBER MUST ENSURE THEIR APPLICATION HAS BEEN RECEIVED BY THEIR UNIT ORDERLY ROOM AND PROCESSED ACCORDINGLY. AS APPLICABLE, IT IS A UNIT ORDERLY ROOM RESPONSIBILITY TO VALIDATE NOK FOR ALL APPLICANTS.
5.B. THE BASE/WING/UNIT ORDERLY ROOM SHALL ATTACH THE APPLICATION TO AN EMAIL WITH THE FOLLOWING INFO:
5.B.1. SUBJECT: APPLICANT RANK/NAME/INITIALS/FULL SERVICE NUMBER (SN)
5.B.2. TEXT: INCLUDE THE FOLLOWING CERTIFICATION QUOTE PLEASE FIND LEAVE TRAVEL APPLICATION ATTACHED. I CERTIFY THAT THE APPLICANT MEETS ALL REQUIREMENTS FOR CATEGORY 1 TRAVEL ENDQUOTE.
5.C. BASE/WING/UNIT ORDERLY ROOM IS TO EMAIL THE APPLICATION THROUGH THE DWAN OR INTERNET TO NPSC USING DWAN E-MAIL ADDRESS (PLUS)CHRISTMAS FLIGHT PROGRAM(AT)CFB TRENTON(AT)TRENTON OR INTERNET EMAIL ADDRESS: XMAS(AT)FORCES.GC.CA.
5.D. NPSC WILL ACCEPT CERTIFIED CAT 01 APPLICATIONS FROM 1300 HRS (EST) 22 OCT 18 TO 1300 HRS (EST) 03 DEC 18 INCLUSIVE. NOTE THAT CAT 01 APPLICATIONS MAY BE SUBMITTED TO A MEMBER�S ORDERLY ROOM PRIOR TO 1300 HRS (EST) 22 OCT 18.
5.E. EFFECTIVE 22 OCT 18 CAT 01 APPLICANTS WILL BEGIN TO RECEIVE REGISTRATION CONFIRMATION EMAILS. COMMENCING 05 NOV 18 CAT 1 APPLICANTS WILL BEGIN RECEIVING CONFIRMED OR UNSUCCESSFUL BOOKING NOTIFICATION EMAILS. ALL UNSUCCESSFUL APPLICATIONS WILL REMAIN ACTIVE UNTIL PROGRAM APPLICATION CLOSING DATE 03 DEC 18 AND WILL CONTINUE TO BE PROCESSED IN THE EVENT SEATS BECOME AVAIL UNLESS OTHERWISE CANCELLED BY APPLICANT.
6. DETAILED APPLICATION PROCEDURES FOR CAT 02.
6.A. MILITARY PERSONNEL MAY ONLY APPLY FOR CAT 02 TRAVEL UNDER THIS PROGRAM BY SUBMITTING A COMPLETED AND MEMBER CERTIFIED CHRISTMAS/NEW YEARS LEAVE TRAVEL APPLICATION HTTP://W08-TTN-VMWEB01.FORCES.MIL.CA/CMS/EN/MAIN/8WINGUNITSAND SQUADRONS/UNITSELECTION/2AIRMOVEMENTSSQUADRON/CHRISTMASFLIGHTS.ASPX TO NPSC.
6.B. MEMBER SHALL ATTACH THE APPLICATION TO AN E-MAIL WITH THE FOLLOWING INFO
6.B.1. SUBJECT: APPLICANT RANK/NAME/INITIALS/FULL SERVICE NUMBER (SN)
6.C. MEMBER TO EMAIL APPLICATION TO NPSC USING DWAN EMAIL ADDRESS: (PLUS)CHRISTMAS FLIGHT PROGRAM(AT)CFB TRENTON(AT)TRENTON OR INTERNET E-MAIL ADDRESS: XMAS(AT)FORCES.GC.CA
6.D. NPSC WILL ACCEPT CAT 02 APPLICATIONS BETWEEN 1300 HRS (EST) 31 OCT 18 TO 1300 (EST) 03 DEC 18 INCLUSIVE.
6.E. EFFECTIVE 31 OCT 18 CAT 02 APPLICANTS WILL BEGIN TO RECEIVE REGISTRATION CONFIRMATION EMAILS. NPSC WILL BEGIN CONFIRMING CAT 02 SEATS ON 16 NOV 18 WHEREUPON APPLICANTS WILL BEGIN TO RECEIVE CONFIRMED OR UNSUCCESSFUL BOOKING NOTIFICATION EMAILS. ALL UNSUCCESSFUL APPLICATIONS WILL REMAIN ACTIVE UNTIL PROGRAM APPLICATION CLOSING DATE 04 DEC 18 UNLESS OTHERWISE CANCELLED BY APPLICANT.
7. APPLICATION/RESERVATION CANCELLATIONS.
7.A. MEMBERS NO LONGER REQUIRING THAT THEIR CAT 01 OR CAT 02 APPLICATION REMAINS ACTIVE OR MEMBERS WISHING TO CANCEL FLIGHT BOOKINGS SHALL NOTIFY NPSC BY THE FOLLOWING MEANS:
7.A.1. DWAN EMAIL: (PLUS)CHRISTMAS FLIGHT PROGRAM(AT)CFB TRENTON(AT)TRENTON.
7.A.2. INTERNET EMAIL ADDRESS: XMAS(AT)FORCES.GC.CA
7.A.3. CANCELLATION BY TELEPHONE WILL NOT BE ACCEPTED.
8. APPLICATION PROCEDURES FOR SPACE AVAILABLE TRAVEL.
8.A. COMMENCING 1300 HRS (EST) 03 DEC 18 APPLICATION FOR NON-DUTY TRAVEL ABOARD CHRISTMAS/NEW YEAR SERVICE FLIGHTS MAY BE APPLIED FOR BY CONTACTING NPSC AT 1-800-823-3857 BETWEEN 0730 - 1200 AND 1300 - 1600 HRS (EST) OR DURING SILENT HOURS BY CONTACTING TRAVEL SERVICES AT 1-800-487-1186 OR 1-613-392-2811 EXT 3747.
8.B. WHERE SEATS ARE AVAILABLE REQUESTS WILL BE ACTIONED ON A FIRST COME, FIRST SERVED BASIS WHILE THE MEMBER IS ON THE PHONE. WHERE SUCCESSFUL, A MEMBER WILL IMMEDIATELY RECEIVE A CONFIRMATION LOCATOR NUMBER.
9. GENERAL PROGRAM INFORMATION
9.A. ONE WAY TRAVEL IS PERMITTED FOR ALL APPLICATIONS.
9.B. PRIMARY FLIGHT DEPARTURE DATE MAY BE LATER THAN AN APPLICANTS ALTERNATE FLIGHT DATE.
9.C. STOPOVERS ARE NOT PERMITTED. WHERE AN APPLICATION INVOLVES SEVERAL INTERCONNECTING FLIGHTS TO COMPLETE A ONE-WAY JOURNEY, THESE WILL BE CONSIDERED AS ONE FLIGHT.
9.D. NO SHOWS. APPLICANTS HOLDING CONFIRMED SEATS AND UNABLE TO TRAVEL SHALL ADVISE NPSC BY EMAIL IAW PARA 7 ABOVE. FAILING TO DO SO WILL RESULT IN THE MEMBER/DEPENDANT BEING FLAGGED NO SHOW FOR THE FLIGHT. IN THIS CASE ALL SUBSEQUENT FLIGHTS ON A RESERVATION ARE AUTOMATICALLY CANCELLED.
9.E. NO SHOW LIST. PASSENGER ABSENTEEISM HAS A NEGATIVE EFFECT ON THE PROGRAM BY DENYING SEAT AVAILABILITY TO ELIGIBLE, PRIORITY APPLICANTS WHOSE APPLICATIONS WERE DENIED AT TIME OF SUBMISSION DUE TO FULLY BOOKED FLIGHTS. APPLICANTS HOLDING CONFIRMED SEATS AND WHO DO NOT ADVISE OF A CANCELLATION IAW PARA 7 ABOVE WILL BE ANNOTATED ON A NPSC GENERATED NO SHOW LIST. APPLICANTS PLACED ON THE NO SHOW LIST MAY FORFEIT THEIR TRAVEL ELIGIBILITY FOR THE 2019/2020 SPECIAL CHRISTMAS/NEW YEARS LEAVE TRAVEL PROGRAM.
9.F. NO SHOW LIST ADMINISTRATION. NOTIFICATION OF PLACEMENT ON THE NO SHOW LIST WILL BE FORWARDED TO INDIVIDUAL APPLICANTS CHAINS OF COMMAND BY CANADIAN JOINT OPERATIONS COMMAND (CJOC) J4 MOV NLT 31 MAR 19. A MEMBER REQUESTING REMOVAL FROM THE NO SHOW LIST SHALL PROVIDE THEIR CHAIN OF COMMAND FULL SUBSTANTIATION AS TO WHY THE FLIGHT WAS MISSED AND WHY THE RESERVATION WAS NOT CANCELLED IAW PARA 7 ABOVE. SUPPORTED REQUESTS ARE TO BE FORWARDED TO CJOC J4 MOV PLANS NLT 31 MAY 19. CJOC J4 MOV PLANS WILL ADVISE OF MEMBER ELIGIBILITY FOR THE 2019/2020 PROGRAM NLT 31 JUL 19.
9.G. NO PASSENGERS ARE TO BE IN POSSESSION OF CANNABIS OR CANNABIS PRODUCTS ON RCAF FLIGHTS AS PER REFERENCE H. ANY CANNABIS OR CANNABIS PRODUCTS FOUND ON PASSENGER WILL BE CONFISCATED.
10. DRESS REGULATIONS
10.A. MILITARY PERSONNEL WILL WEAR EITHER SERVICE DRESS OR CIVILIAN ATTIRE AS DEFINED AT REF D. PERSONNEL ARE REMINDED THAT APPEARANCE AND DRESS SHALL BE OF A HIGH STANDARD IAW REFERENCES C AND D. MALE PASSENGERS ARE TO BE CLEAN SHAVEN OR ARE TO ADHERE TO THE STANDARDS OUTLINED IN REFERENCE G.
11. BAGGAGE INFORMATION
11.A. CHECKED BAGGAGE ALLOWANCE FOR SERVICE AIRCRAFT (REF E) IS AS FOLLOWS: TWO (2) PIECES, TOTAL WEIGHT SEVENTY (70) LBS (32 KILOGRAMS) PER PASSENGER.
11.A.1. A SINGLE PIECE OF BAGGAGE SHALL NOT EXCEED 62 INCHES IN OVERALL DIMENSIONS OR FIFTY (50) POUNDS (23 KILOGRAMS) IN WEIGHT.
11.B. CARRY ON BAGGAGE IS DEFINED AS THOSE ITEMS THAT PASSENGERS MAY RETAIN WITH THEM IN THE CABIN DURING FLIGHT. EACH PASSENGER IS PERMITTED TO BOARD WITH ONE CARRY ON BAG AND ONE PERSONAL ITEM (PURSE, BRIEFCASE, LAPTOP).
11.B.1. A CARRY ON BAG SHALL NOT EXCEED 22 X 16 X 9 INCHES (55 X 40 X 22 CENTIMETRES), A PERSONAL BAG SHALL NOT EXCEED 17 X 13 X 6 INCHES (43 X 33 X 15 CENTIMETRES) AND THE TOTAL CABIN BAGGAGE IS NOT TO EXCEED 22 POUNDS (10 KILOGRAMS).
11.C. DUE TO THE LARGE NUMBER OF PASSENGERS USING THIS PROGRAM THE FOLLOWING ITEMS ARE PROHIBITED: SKI EQUIPMENT, SNOWBOARDS, HOCKEY STICKS, HOVERBOARDS, GOLF CLUBS AND OVERSIZED HOCKEY BAGS
11.D. THE LARGE MULTI OPERATION BOX (MOB - BROWN IN COLOUR, 31 IN L X 24 IN W X 17.5 IN H, NSN 8460-20-002-9740) WILL NOT BE ACCEPTED UPON CHECK-IN AS PER REFERENCE E.
11.E. CSA APPROVED CHILD CAR SEATS ARE AUTHORIZED AND NOT COUNTED AS CHECKED BAGGAGE.
11.F. UNDER NO CIRCUMSTANCES ARE PERSONAL FIREARMS PERMITTED.
11.G. TRAVEL WITH MEDICAL / ASSISTANCE ANIMALS WILL BE IN ACCORDANCE WITH DAOD 2005-0/2005-1 AND THE RCAF FLIGHT OPERATIONS MANUAL (FOM ARTICLE 2.5.9.3).
12. TRAVEL FOR MINORS.
PASSENGERS AGE 16 AND OVER MAY ACT AS ACCOMPANYING ADULTS FOR MINORS (AGE 11 YEARS OR LESS), NOT TO INCLUDE INFANTS (AGE 2 AND BELOW). PASSENGERS AGE 12 AND OVER MAY TRAVEL ALONE PROVIDED THEY POSSESS THE DOCUMENTATION DETAILED AT PARA 13 AND HAVE A CAREGIVER IDENTIFIED AND AVAILABLE TO PICK THEM UP AT THEIR DESTINATION.
13. THE FOLLOWING DOCUMENTATION WILL BE REQUIRED FOR FLIGHT CHECK-IN:
13.A. AUTHORIZED LEAVE FORM CF100 (EXAMPLE POSTED AT X-MAS WEBSITE) WHICH INCLUDES ALL ACCOMPANYING DEPENDANT NAMES.
13.A.1. VALID MILITARY ID FOR CAF PERSONNEL (NDI 10 OR NDI 20).
13.A.2. FOR DEPENDANTS THE FOLLOWING FORMS OF ID WILL BE ACCEPTED:
13.A.2.1. GOVERNMENT-ISSUED ID WITH PHOTO.
13.A.2.2. DRIVERS LICENSE.
13.A.2.3. TWO (2) PIECES OF NON-PHOTO ID SUCH AS SCHOOL ID CARD FOR POST SECONDARY DEPENDANTS UNDER 25 YEARS.
13.A.2.4. BIRTH CERTIFICATE OR OTHER SIMILAR TYPE OF ID IS AN ACCEPTABLE ALTERNATIVE.
13.A.2.5. CHILDREN WHO ARE TRAVELLING WITH THEIR PARENTS REQUIRE IDENTIFICATION PAPERS.
14. FLIGHT SCHEDULE AND TERMINAL INFORMATION.
14.A. FLIGHT SCHEDULES, TERMINAL LOCATIONS AND INFORMATION FOR THE PROGRAM ARE AVAILABLE AT DWAN HTTP://W08-TTN-VMWEB01.FORCES.MIL.CA/CMS/EN/MAIN/8WINGUNITSAND SQUADRONS/UNITSELECTION/2AIRMOVEMENTSSQUADRON/CHRISTMASFLIGHTS.ASPX. ALL FLIGHT TIMES AND DATES ARE SUBJECT TO CHANGE BASED ON OPERATIONAL PRESSURES THEREFORE PASSENGERS ARE TO CONSULT WITH THE WEBSITE TO CONFIRM FLIGHT INFORMATION.
14.B. PASSENGER CHECK-IN COMMENCES THREE (3) HOURS PRIOR AND CLOSES 90 MINUTES PRIOR TO SCHEDULED FLIGHT DEPARTURE TIME. ALL PASSENGERS MUST BE CHECKED IN BETWEEN THESE TIMES.
14.C. PASSENGERS ARE TO CONFIRM PARKING ARRANGEMENTS WITH THEIR TERMINAL OF EMBARKATION PRIOR TO DEPARTURE DATE.
15. REQUEST THIS MESSAGE BE PUBLISHED IN LOCAL ROUTINE ORDERS AND GIVEN WIDEST DISTRIBUTION POSSIBLE TO ENSURE ALL MILITARY PERSONNEL ARE AWARE OF THIS PROGRAM INCLUDING THOSE AWAY FROM THEIR HOME UNIT ON DUTY, COURSE, EXERCISE, AT CIVILIAN SCHOOLS, UNIVERSITIES, TECHNICAL COLLEGES, ETC.
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Good luck everyone!
